SOFTWARE SUPPORT

LIVE SCORING

LIVE SCORING

PURPOSE AND FUNCTIONALITIES

• The digital registration and certification of scores, by players and markers, providing more security in the registration, certification and verification of scores and reducing the tasks of registration of scores by Committees;

• Opportunities for the dematerialization of procedures;

• The possibility of seeing scores in real time, increasing the interest and engagement to the events, namely by external spectators.

PROCEDURES

TOURNAMENT MANAGEMENT WITH LIVE SCORING

INTRODUCTION

• The tournament definition should be based on the pre-defined Terms of Competition. The Committee must decide, before the Live Scoring tournament creation, which procedures to use in the tournament for registration, certification and score submission purposes and, in due time, inform players;

• Live Scoring tournament management is integrated with Datagolf, so it combines features accessible via Datagolf and the Live Scoring web app;

• Currently, Live Scoring functionalities are already available for the following playing formats: Stroke Play (Net and Gross), but without Maximum Result, Stableford (Net and Gross) and Bogey Par, covering Individual Tournaments, Foursomes, Greensomes, Scramble. Tournaments of one or more rounds are included, with aggregate classifications. Regarding other forms of competition, the Committee may consider using Live Scoring, only for the purpose of collecting scores.

INSTRUCTION SUMMARY

• Set up the Tournament, including admissions and the draw

• Create Live Scoring

• Publish access to Live Scoring, credentials, and classification

• Configure Live Scoring web app options

• Check and manage draw

• Follow and check Live Scoring classification

• Import competition scores

• Send competition and publish results

STEP BY STEP INSTRUCTIONS

IN DATAGOLF

SETTING UP THE TOURNAMENT

IN DATAGOLF

CREATING THE LIVE SCORING

• Admin: Set the Tournament Admin Live Scoring password for the Club/Organiser.

• Players: Set the time for players’ access. It represents the time in advance for the digital cards to be available for each player, before the corresponding tee time in the draw, for example: 10 minutes. This time allows you to make some final changes before the scores start to be inserted.

• Tournaments/Results -> Tournaments -> Select Tournament -> Live Scoring -> Create Live Tournament

• Select the chosen option: “Automatically set marker for each score” or “Players record their own results”.

• Select the chosen option: “With Electronic Certification (requires signatures of marker and player)” or “Without Electronic Certification”.

• OK -> Receive successful export message.

• Combination 1: Automatically set marker for each score + With Electronic Certification: the registration, signing and certification of the scorecard is done electronically. Any paper supports are only for backup purposes.

• Combination 2: Players record their own results + Without Electronic Certification: the registration and certification of the scorecard is done on the paper scorecard and the Committee asks each player to also enter their own score digitally, to speed up the input of scores and the publication of results.

MANAGING ACCESS SCORING

• myFPG: inform players that on the day of the tournament, on myFPG dashboard the link and Live Scoring access credentials are available, to enter and login .(See  Live Scoring for Players);

• QR Code Printing: the Club/Organizer can, additionally, print QR Codes to access Live Scoring directly, by printing cards or printing labels;

• Sending credentials: alternatively, the Club/Organizer can digitally provide each player with their credentials and the login access link, previously exported to a file.

• ID: Identifies the player in that specific Live Scoring;

• Password: The access password of the player for that specific Live Scoring, also necessary to certify a score;

• Pin Code: The Pin of the player in that specific Live Scoring, only used in case of redistribution of the marker by the players.

• Tournaments/Results -> Tournaments -> Select Tournament -> Live Scoring -> Create QR Codes

• Tournaments/Results -> Tournaments -> Select Tournament -> Live Scoring -> Print Cards -> select the chosen options -> Ok -> Print
  With the configuration option “Automatically set marker for each score” the following options are suggested:

• QR Code from Player: the card will be delivered to the marker and includes the player’s name.

• QR Code with no Player: the card will be delivered to the marker who writes the name of the player that has been assigned online.

• Tournaments/Results -> Tournaments -> Select Tournament -> Live Scoring -> Labels -> select the chosen options -> Ok -> Print

• Include QR Code: The label will be placed on the card given to the marker, who will have to write, on the card, the info about the player that has been assigned online. When applying the label on the card, enough space should be left for the player’s identification.

• Credentials:

  • Export IDs: Tournaments/Results -> Tournaments -> Select Tournament -> Live Scoring -> Export IDs

• Link:

  • The link can be made available through a general list of the Club/Organizer Live Scoring access links (See DGLinks Instructions) or through a specific Tournament Live Scoring access link:
    
    • Copy Web Link: – Tournaments/Results -> Tournaments -> Select Tournament -> Live Scoring -> Copy Web Link -> Copy Link for user access.

UPDATE HANDICAPS

• Tournaments -> Registration -> Refresh Handicaps button -> Yes -> Confirm -> Update Handicaps Live Scoring -> Yes

PROVIDING PUBLIC ACCESS TO LIVE SCORING CLASSIFICATIONS

• Tournaments/Results ->Tournaments -> Select Tournament -> Live Scoring -> Copy Web Link -> Copy Link to Classifications.

• Strokes over/under Par, when in strokes;

• Points more/less than 2 points per hole (36 points for 18 holes), when in points.

ACCESSING LIVE SCORING MANAGEMENT IN THE WEB APP

• ID: admin  (This is always the Club/Organizer ID in any Live Scoring)

• Password: the password previously set by the Club/Organizer, in Datagolf, for the Live Scoring of the Tournament.

LIVE SCORING OPTIONS ONLINE CONFIGURATIONS

• Web app Live Scoring -> Settings

• Check or select the chosen settings -> Save

• Tournament starts at: by default the time of the first tee time in the draw.

• Tournament ends at: by default 9pm and represents the end time of the classifications.

• Minutes before start to allow login: the time for each player to login previously set in Datagolf. It can be changed in the Live Scoring web app.

• Show Ratings for the players: when selected, allows players to view provisional classifications.

• Require Signatures: Live Scoring set up about requiring electronic certification. It can be changed in the Live Scoring web app.

• Hide No Score option: when checked removes the possibility of a hole not holed out.

• Hide points column in score: when selected removes the display of Stableford points on the card.

• Link for classifications: allows you to copy, to easily share the link to the Live Scoring of the Tournament

• Link for general access: allows to copy, to easily share the link for the Tournament Live Scoring login

• Tournament Message: allows the Committee to issue a general announcement, which is available at the top of the classification page in the web app. For example, about declaring the tournament as temporarily suspended and indicating the reasons why.

CHECK DRAW

• Web app Live Scoring -> Draw -> Check

MANAGING THE DRAW

• Match: to change the group

• Marker: to change the marker within the group

• Playing Handicap: for manual exceptional changes (also requires manual change in Datagolf))

CHECK LIVE SCORING CLASSIFICATION

CONFIRMATION AND CLOSING LIVE SCORING GROUPS

• Live Scoring web app -> Confirmation -> Close Match (under each group)

• Correct Score: web app Live Scoring -> Confirmation -> click on Match -> click on Player -> correct, save and exit

• Change Score Status:

  • web app Live Scoring -> Confirmation -> click on Match -> click on Player -> Click on OK Status -> Change to applicable Status -> Confirm

• In the event of a No Show, the Club/Organizer should:

  • Change the status of the score (Live Scoring -> Confirmation -> Click on the match -> Change Status -> select/select -> confirm).
  • Change the marker on the player who was going to have the No Show player as a marker (Live Scoring -> Draw -> Manage). Alternatively, you can instruct players to directly redistribute markers in the event of a No Show in the group.

IN DATAGOLF

IMPORT TOURNAMENT SCORES

• Tournaments/Results -> Tournaments -> Select Tournament -> Live Scoring -> Import Results -> Import Button

• Import all scores (including unsigned ones).)

• Import only scores confirmed by the marker and by the player

• Import scores confirmed by the marker

• Counting only: displays the number of Live Scoring scores and their status.

• OK = Valid Card

• Disqualified = Disqualified without Result (in Datagolf, decide to keep it or change to Disqualified with Result)

• No Ret = No Return (in Datagolf, decide to keep it or change to Disqualified/No Return with Result)

• No Show = No Show
  (See Status of Scores for score status information and instructions. In the case of a Disqualified/No-Return with Result status and with an incomplete result, to use the automatic score completion feature, go to Results -> Standard Input (card by card) -> select the player -> Complete Result.

SENDING COMPETITION AND PUBLISHING RANKINGS

ALTERNATIVE CONFIGURATION: PLAYERS ONLY ENTER THEIR SCORES

• Create the Live Scoring Tournament: using the “Players record their own results + Without Electronic Certification” options

• Manage the Live Scoring Access:

  • Inform players that Live Scoring access is easily obtained through myFPG: on the day of the tournament, on the myFPG dashboard, the link and Live Scoring access credentials are available, to enter and login.
  • Each player’s credentials and access link can also be distributed, exported to Excel.

• In the options of printing cards or labels, it is suggested: “No QR Code” (for the normal use of the cards, with exchange by the players, for registration and certification purposes) and providing the credentials by other means.

• In the case of printing cards or labels “With QR Code from Player”, the card cannot be given to the certifying marker, it will only be signed by him, because the QR Code has the player’s credentials.

• Additionally, Player QR Code labels may also be distributed to each player with their credentials, but outside of their scorecard, either alone or on their own instructions document.

• Import all the scores and check the cards.

• Finalize procedures on score status(See View Score Status)

• Send the competition and print the results.

OPTIONAL EXTRA FUNCTION: MANAGE VOLUNTEERS FOR SCORE REGISTRATION

• Live Scoring web app -> Volunteers

• I D: verify the ID of each user (“v”, from 1 to 18).

• Password: generate passwords automatically or write them.

• Status: activate the required users by selecting their status.

• Holes: select all or which holes each user will have access to

• Save